Happy start to 2019, MPSEOC Membership!
 
On behalf of the MPSEOC Board of Directors, we wish you a very happy start to the new year, and we look forward to teaming with you to help students and education in the year ahead. 
 
As we begin a new year, the MPSEOC Board wanted to keep you updated with our progress in updating our internal protocols and structure.  With MPSEOC growing immensely over the last several years, it was time to do a full internal audit of our policies and bylaws to make sure we are current and in accordance with current legal standards as an organization.  As we mentioned at the 2018 MPSEOC Summer Conference, we contracted with an attorney who specializes in nonprofits to accomplish this goal.  From this work, our attorney made several suggested changes to our bylaws to bring them current with Montana and national nonprofit code.  She also was able to team with us to make sure that our language and functions are current and in alignment with our bylaws.  
 
Therefore, we are excited to share with you the updated version of our MPSEOC Bylaws that she has suggested.  We want to make sure we allow an opportunity for our membership to share any questions, ideas, and thoughts before the Board takes next steps to finalize this process.  There are several updates, and the areas that the MPSEOC Membership will need to officially vote on are highlighted in RED.  Please take a look at the attached bylaw updates and let us know if you have any questions, ideas, and/or thoughts before end of day Friday, February 1, 2019.  To see our existing bylaws visit:  http://www.mpseoc.org/bylaws.html .
 
Bylaw Review Next Steps

• Open Review of Bylaws   |  The updated Bylaws are open to the MPSEOC Membership for feedback, ideas, and/or questions.  We ask that members submit feedback by no later than Friday, February 1, 2019.  Please email all comments back to amy.leary@montanacolleges.com .  Thank you!
• MPSEOC Membership Meeting  - Final Review & Official Vote  |  A MPSEOC Membership Meeting – Conference Call will take place on Wednesday, March 6, 2019 from 2 – 3pm.   Call - In Connection Details for this meeting are below:

​

• Connection Details  | 
  • To Dial In & Join By Phone
    • +1-510-338-9438
    • Access code: 626 607 462
    • Password:  mpseoc
  • To Preview Documents Online & Access Live Online Chat @  https://montanacolleges.my.webex.com/montanacolleges.my/j.php?MTID=m5a7a042e189c33ac787f13e751a86f5a
  • If you have any challenges connecting to the meeting, let us know by texting 406.531.3531, and we will help.  You may also try tech support at WebEx at:   Can't join the meeting?

 

• Who Should Attend This Meeting?  |  All MPSEOC Members are invited to attend this meeting.  We ask that all Institutional Voting Representatives and Directors be in attendance to officially vote on behalf of your institution.  This is an important meeting, and your feedback is very important in the Bylaw review process.  Please let us know if your campus will not be able to attend this call.  Thank you!

 
If you have any questions, please do not hesitate to contact us.  Thank you for your team efforts to help keep MPSEOC growing strong into the future.   Happy 2019!
 
MPSEOC Board of Directors
Amy Leary  |  MPSEOC Executive Director

Dawson Community College
Position Opening For:

TITLE:  Assistant Director of Housing Operations and Community Engagement
DEPARTMENT:  Student Affairs
DIVISION: Housing and Student Life
STATUS: Exempt, Full-time, 12-months
SUPERVISION RECEIVED:  Associate Dean of Student Success
SUPERVISION EXERCISED:   Student Employees, Work Study Students, Resident Assistants, Student Life Assistants, Campus Safety Assistants
​
JOB SUMMARY
At Dawson Community College, we are committed to a whole-student experience and are looking for an energetic person to join our team as the Assistant Director of Housing Operations and Community Engagement.  In this position, your job is to make DCC a home away from home for resident students and to foster an engaging student life experience for the whole student body. If you want to have a positive impact on the success of our students, then this job is for you!
Reporting to the Associate Dean of Student Success, the Assistant Director is responsible for overseeing student housing and a student-focused residential and campus wide student life program. This position has immediate supervision of Resident Assistants, Student Life Assistants, volunteer coordinators, student employees, work-study students and other residential student leaders.
The Assistant Director is tasked with creating a welcoming and a safe residential experience for students living on campus. This includes supervising and maintaining student housing; training and supervising Resident Assistants (RAs); following the standards of the Housing Handbook and Student Code of Conduct; engaging conflict mediation skills; and knowledge of mental health referrals.  The Assistant Director also assists in compiling data for all Clery/Title IX/VAWA and related Federal Guidelines that fall under Residence Life, Student Affairs, and campus safety. The Assistant Director together with RAs, provide 24/7 monitoring of all housing facilities for safety or security concerns, coordinate with local law enforcement and fire department, and address any violations of the student housing handbook.
The Assistant Director will design and implement engaging co-curricular, non-credit programs and activities focused on building leadership capacity and a vibrant, inclusive student body. Through the development and enforcement of clear and transparent policies and strategies, the Assistant Director evaluates and establishes programs and events, recommends and implements changes and administers policy development. Further, the Assistant Director maintains a visible professional presence on campus and is actively engaged in the creation and support of several large scale campus-wide events; serves as a role model and facilitator to student leaders; implements co-curricular leadership; promotes student and organizational excellence; and advocates on behalf of student leaders and organizations. This position is charged with being a programmatic liaison to the Associate Dean of Student Success for areas, including but not limited, to intramurals, library programming, student life programming, athletic department, student clubs and other student engagement programs including the First Year Experience.
The responsibilities of the position require the person to be available for varied hours; office hours and on-call 24/7.  Therefore a furnished, two bedroom apartment located within the in the residence complex will be provided, including all utilities, Internet, cable TV and local phone. Food service and a cell phone are also included.
EMPLOYMENT WITH DAWSON COMMUNITY COLLEGE
Employees at Dawson Community College are required to demonstrate kindness, respect, integrity, professionalism, and caring regard. We adhere to the highest ethical standards in the fulfillment of our jobs, to honor the College and university policies and procedures and to promote the educational objectives of the institution. Respect creates an atmosphere conducive to learning. Respect, in this sense, is a minimum threshold for our interactions with each other. A higher threshold is a “caring regard” for the people with whom we work.
Professionalism at DCC includes being mindful of our actions when working with students, colleagues, co-workers and our community members. Respect and “caring regard” for those with whom we share the common purpose of serving students is a paramount value. Professionalism and respect for others is an expected part of DCC job performance.
Employees at Dawson Community College support and promote a positive image of Dawson Community College.
More Information @
https://dawson.edu/news/2019/02/08/assistant-director-of-housing-operations-and-community-engagement/

The University of Providence has an an open Admission Counselor position at the University of Providence.  

More information @  
https://www.uprovidence.edu/about/employment-opportunities/admission-counselor/

Position Summary
The Admissions Counselor will be responsible for a geographic recruitment territory, but will also work with Athletics and the rest of the Admissions Department to implement recruitment plans, provide service to students throughout the admissions and enrollment process, organize and conduct admissions events, and engage faculty, staff and students in the recruitment effort. The admission counselor is expected to be well-informed about University programs, policies, standards and financial aid; to embrace the University identity and brand; to be able to articulate authentically the UP student experience; and to convey that information compellingly to prospective students and their families.
Responsibilities

• Identify students in the assigned territory who may be a fit for the University and engage them in the admissions process through a consistent and systematic effort of personal contact.
• Manage the enrollment funnel in the assigned territory by moving students from inquiry to applicant to admitted student to deposited student to enrollment to matriculation.
• Provide proactive, thorough and timely information to students about the admission process, financial aid and costs, academic programs, and student experience.
• Work with the rest of the admissions and athletic staff to support the execution of the annual recruitment plan, including the calendar of admissions events, and implement activities and events as assigned.
• Travel to regional and national recruitment events and conduct effective high school visits.
• Cultivate relationships with high school counselors, teachers and administrators, and with students and their families.
• Seek out detailed and up to day information and resources from campus staff and faculty on behalf of prospective students.
• Conduct engaging and effective campus visits for individuals and groups.
• Other duties as assigned by the supervisor or the Vice President for Enrollment Management.
• Performs all duties in a manner which promotes team concept and reflects the University and PSJH mission and philosophy.

Education Requirements

• Bachelor’s degree required.

Desired Experience

• Experience with private, Catholic, liberal arts education preferred.

To apply, please send cover letter, resume, UP application and three professional references to hr.up@uprovidence.edu.
AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER COVERED BY THE MONTANA VETERANS’ AND HANDICAPPED PERSONS’ EMPLOYMENT PREFERENCE ACT
Employment Application (PDF)
Summary of Benefits (PDF)
The University of Providence is a Catholic, student-centered, mission-focused university. For more information, please contact Human Resources at 406.791.5291.

Miles Community College
Job Title: Admissions Counselor
Department: Student Services
Job Status: Full Time
Amount of Travel Required: 50% - 75%
Reports To: Director of Financial Aid and Admissions; Dean of Enrollment Management and Educational Support Services

ESSENTIAL FUNCTIONS
 Responsible for promotion of the College through high school visitations, college fairs, and career fairs.
 Visit all high schools assigned per recruitment plan and develop relationships with high school counselors and related personnel.
 Assist with the planning and implementation of a comprehensive 12-month recruitment strategy for prospective students which includes creating and working toward targeted enrollment goals.
 Knowledge of all academic programs offered through Miles Community College including all continuing education and workforce development initiatives and be able to relay the information to potential students, parents, counselors, community agencies, and other interested parties.
 Assist prospective students in navigating the college’s admissions and advising process. This includes assisting these prospective students in identifying resources on the College campus that would include student support services, academic advising, financial aid counseling, and Veteran’s benefits assistance.
 Assist Marketing Coordinator with maintenance of social media used for recruiting purposes.  Compile admissions packets and other promotional materials used for recruiting.
 Create and generate recruiting mailings and coordinate prospect management using Access, Excel, and Banner. This will include compiling and reporting prospect data to supervisors.
 Provide campus tours, facilitate student/parent question and answer sessions, and assist families with the admissions process to include first semester advisement.
 Plan and administrate all Campus Preview Days.
 In conjunction with the Director of Financial Aid and Admissions, organize and facilitate student recruitment events for special populations of students, including adult learners.
 Advise Student Ambassador Program.
 Assist with facilitation of Student Orientation, Advising, and Registration (SOAR) sessions and advise new students.
 Assist with the planning of Welcome Wagon and participate in Welcome Wagon weekend.
 Fulfill recruitment responsibilities per recruitment plan which includes managing and executing communication plans.
 Organize and supervise the College's fair booths per recruitment plan.
 Organize and supervise the College's annual Bucking Horse Parade entry.
 Serve on selected college committees as requested.
 Must be able to work evening hours and occasional weekends. Significant travel, including overnight travel, required.
 Perform other duties as assigned by the Director of Financial Aid and Admissions, Dean of Enrollment Management, and Miles Community College President.

POSITION QUALIFICATIONS Competency Statement(s)
 Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
 Attendance/Punctuality - Is consistently at work and on time.
 Business Acumen - Understands basic business practices.
 Change Management - Communicates changes effectively.
 Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Participates in meetings.
 Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
 Cost Consciousness - Works within approved budget; Develops and implements cost saving measures; Contributes to profits and revenue; Conserves organizational resources.
 Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Meets commitments.
 Delegation - Delegates work assignments; Matches the responsibility to the person; Sets expectations and monitors delegated activities.
 Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments.
 Initiative - Seeks increased responsibilities; Takes independent action.
 Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
 Managing People - Includes staff in planning, decision-making, facilitating and process improvement; Makes self available to staff; Provides regular performance feedback; Develops subordinates' skills and encourages growth; Improves processes, products and services.
 Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values
 Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Organizes or schedules other people and their tasks.
 Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions.
 Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
 Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
 Quantity - Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly.
 Safety and Security - Observes safety and security procedures; Uses equipment and materials properly.
 Strategic Thinking - Develops strategies to achieve organizational goals; Adapts strategy to changing conditions.

SKILLS & ABILITIES
Education: Associate’s Degree required, Bachelor's Degree preferred. Degree must be from an accredited institution.
Experience: Show experience and knowledge in regard to the organization and development of recruitment plans.

• Demonstrate proven skills in sales, database management, Microsoft Office software, and communications to include written and verbal presentations, phone exchanges, and electronic correspondence.
  
• Banner experience preferred. Customer Relationship Management (CRM) software experience preferred.
  
• Other Requirements Good physical condition and able to project a positive image.
  
• Must have a valid driver’s license.
  
• Ability to travel long distances, drive at night and in inclement weather, lift 40 pounds, and present oneself in a professional manner.
  
• Ability to obtain a passport. 

New Student Specialist

ABOUT
Responsible for providing information to prospective students. Duties include working to build relationships with students, high school counselors, teachers and others on an information-sharing basis. Responsible for processing official documents as needed, data entry and assisting with on-campus programs including representing MSU-Northern at university and community events. Provide campus tours to prospective students and their families. Assist prospective students through application, admission, and first semester course enrollment.
​
Department
Admissions, Office of Student Success

Benefits Eligible
Yes
Compensation
Annual Salary $32,000

RESPONSIBILITIES
​Responsible for providing information to prospective students. Duties include working to build relationships with students, high school counselors, teachers and others on an information-sharing basis. Responsible for processing official documents as needed, data entry and assisting with on-campus programs including representing MSU-Northern at university and community events. Provide campus tours to prospective students and their families. Assist prospective students through application, admission, and first semester course enrollment.

1. Provide accurate information to prospective, admitted and current students including programs, admission requirements, scholarship information, and residence life.
2. Coordinate and conduct high school visits and other opportunities to meet prospective students.
3. Schedule travel arrangements.
4. Perform computer functions to extract data from Banner and Radius.
5. Conduct campus tours for individuals or groups and meet with campus visitors.
6. Assist new students through application and admission processes.
7. Register new freshman students for their first semester of classes.
8. Represent Northern at campus and community events.
9. Attend college fairs.
10. Initiate and maintain contact with all prospective students by phone and email.
11. Develop relationships with students, high school counselors, teachers and industry partners.
12. Travel extensively from August until May. Most travel is by car, some air travel may be required. 
13. Help with any other areas of MSU-Northern’s recruiting plan not specifically mentioned above.
Additional Duties
1. Use Banner for data processing.
2. Use Radius for Student Contact Management
3. Work with other departments on campus to keep current about information presented to prospective students.
4. Committee assignments.
5. Special projects as assigned.

REQUIRED QUALIFICATIONS
Bachelor’s degree

PREFERRED QUALIFICATIONS
1. Knowledge or experience using Banner
2. Knowledge or experience using Hobsons Radius or similar CRM 
3. Experience working with students in admissions, recruiting, residence life, student senate, orientation, or other campus and student organizations 
4. Experience planning and coordinating projects
5. Demonstrated excellent oral and written communication skills
6. Experience in making presentations to large groups
7. Sales experience

The Successful Candidate Will:
1. Have excellent organizational skills
2. Be ability to relate well with people
3. Have good communication skills
4. Be self-motivated
5. Be flexible
6. Be team oriented

Special Requirements:
1. Lift up to 50 lbs.
2. Office environment, extensive time spent in automobile, road and weather conditions while driving and staying in motels

For the full position listing, and to apply, visit: 
https://jobs.msun.edu/postings/1612

Coordinator of Student Life and College Housing

Department:   Student Engagement and Aux Svcs 
Job Status:   Full Time 
FLSA Status:   Exempt 
Reports To:    Dean of Student Engagement and Aux. Svcs 
Amount of Travel Required:   No travel required 
Positions Supervised:    Office hours and weekend duty as assigned.  Resident Assistants and Office Workers 
 
POSITION SUMMARY
The Coordinator of Student Life and College Housing is a live-in position and is an integral part of the Residence Halls and College Community.  There are significant time commitments required of the position. Due to the unique nature of this position, work cannot easily be translated into hours worked per day or week. The Coordinator of Student Life and Campus Housing position requires both regularly scheduled responsibilities and times at which the Coordinator is available and accessible to residents and staff with many of these hours being at unconventional times. On average, this position should expect to work 40 hours per week. The individual is responsible for the oversight of all Housing and Residence Life functions and Campus Disability Services. Responsible for the strategic leadership and day-to-day operations of disability services and coordination.  
 
ESSENTIAL FUNCTIONS 
Reasonable Accommodations Statement  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.  

STUDENT LIFE AND ENGAGEMENT
Supervise educational and social activities each academic year in accordance with the Residence Life programming model requirements.  Collaborate with the student life team to create and engage with an annual calendar of programming to ensure an active and vibrant student life.
 
SUPERVISION
Supervise the Resident Assistants and/or other assigned personnel.   Create agendas and facilitate Weekly RA Staff Meetings and 1:1 meetings with RA staff.  Maintain documentation and evaluation plans for all RA staff.  Attend a weekly meeting with Dean of Student Engagement.
  
See official position listing (linked below) for full ADMINISTRATIVE duties and POSITION COMPETENCIES.  
  
SKILLS & ABILITIES 

• Meets productivity standards
  
• Completes work in timely manner
  
• Strives to increase productivity
  
• Works effectively
  
• Observes safety and security procedures
  
• Uses equipment and materials properly
  
• Develops strategies to achieve organizational goals
  
• Adapts strategy to changing conditions. 
  
• Proven multi-tasking and organizational skills which include communication, assertiveness, self-directedness, and initiative
  
• Proven experience and knowledge in regard to the development of student activities.
  
• Proven skills in event planning, database management, Microsoft Office software, and communications to include written and verbal presentations, phone exchanges, and electronic correspondence
  

EDUCATION
Associate's Degree (two-year college or technical school), Bachelor’s Degree preferred.
 
EXPERIENCE
Previous experience in student life preferred.
Experience working with Banner preferred.
Experience working with individuals with different abilities and understanding of disability laws and best practices.
 
For More Information & The Full Job Posting, Visit: 
https://content.milescc.edu/Employment/JobDescriptions/CoordinatorStudentLife-CollegeHousing-July2018.pdf

Admissions Representative II
Department: Recruitment 
Employment Detail:  Permanent, Full-Time
Salary: $15.75/ Hour

DUTIES:
The person hired for this position will be a representative for Montana Tech and will attend college fairs, visit high schools and other colleges.  They will communicate with prospects and their guardians by phone, email, mailings, and other correspondence, assist with the creation and editing of publications for students, may supervise students and volunteers who assist with recruitment functions.  The person will expect to research territories and establish relationships with students, parents, counselors, and teachers.

REQUIRED QUALIFICATIONS:

• Bachelor’s Degree
• A Valid Driver’s License
• Ability to Travel Extensively
• Ability to lift up to 50 pounds.

REQUIRED SKILLS:

• Strong communication skills (written, verbal) and attention to detail
• expected to follow through on tasks on time and with very little direct supervision 
• Organized, goal oriented, with strong attention to detail 
• comfortable addressing large groups in a professional and enthusiastic manner
• Must be efficient in the use of computers
• Ability to memorize large volumes of information

PREFERRED QUALIFICATIONS:

• Demonstrated sales skills
• Experience with marketing and editing
• Person should be able to work both in collaboration and individually
• Creativity is helpful

For full consideration application materials must be complete.  Please include a cover letter addressing qualifications, a resume and contact information for 3 professional references. 
Applications received by July 29, 2018 will be guaranteed full review and consideration.  Applications received after that date may be considered until an adequate applicant pool has been established.
Any offer of employment is contingent upon a satisfactory criminal background check. 

View the official listing here: 
​https://montanatechuniversity.applytojob.com/apply/Fg17v0R7F9/Admissions-Representative-II