​To Apply | http://jobs.montana.edu/postings/8995

ABOUT MSU ADMISSIONS
The Office of Admissions is responsible for marketing, recruitment, and orientation of new undergraduate students and the maintenance and processing of their records. The office is responsible for upholding Board of Regents and university requirements, policies, and procedures regarding applications for admission, residency, acceptance of transfer credit, and other issues related to enrollment. Responsibilities of this position include all facets of recruitment for traditional and non-traditional age students including strategy determination, interviewing, travel, and written and telephone communications. Extensive travel is required to establish and maintain contact with prospective freshman and transfer students.

DUTIES AND RESPONSIBILITIES
Under general supervision of the Director of Admissions, the person in this position will:

• Recruit and provide information to prospective students.
• Develop and maintain positive relationships with high school counselors, community college personnel, community agencies, college/university faculty, and a wide variety of campus offices.
• Research programs at other schools to develop improved methods of attracting students.
• Coordinate the preparation and distribution of print materials and electronic media.
• Represent MSU-Bozeman at college fairs.
• Transport display materials and publications to various locations on and off campus.
• Perform related duties as required.

The ideal candidate must have a desire to become a part of a successful and energetic recruitment program, be goal-oriented, be able to organize time, tasks, and record keeping systems, and demonstrate strong interpersonal and communication skills. Incumbent will participate in the overall development of the annual marketing plan and assist with the specific projects and duties assigned.

REQUIRED QUALIFICATIONS – Experience, Education, Knowledge & Skills

1. Bachelor’s degree, or extensive post-secondary education without Bachelor’s degree plus applicable experience working with college students and programs or activities can be substituted.
2. Demonstrated experience effectively coordinating/organizing/prioritizing detailed work and meeting deadlines under minimal supervision, while maintaining a positive, effective, and professional approach.
3. Demonstrated excellent written and customer service skills, including effectiveness, in large group presentation, small group discussion leading, and one-on-one conversations.
4. Demonstrated experience developing and composing print materials and electronic media.
5. Demonstrated experience developing and maintaining detailed, accurate record keeping systems (for follow-up to prospective students and travel expenses).
6. Demonstrated knowledge or experience with academic and extracurricular programs and activities.

PREFERRED QUALIFICATIONS – Experience, Education, Knowledge & Skills

1. MSU-Bozeman Bachelor’s degree.
2. Experience with college/university student recruitment efforts.
3. Experience working on a professional level with high school teachers, counselors, and faculty.
4. Demonstrated ability establishing and maintaining effective working relationships with an extremely wide range of individuals.
5. Experience leading and/or coordinating activities with MSU student groups (i.e. – AdvoCats, orientation, RHA, fraternities, sororities, etc.).

The Successful Candidate Will

• Possess the ability to perform the duties listed in the above description.
• Ability to communicate effectively with employees and the public both in person and over the phone.
• Ability to establish and maintain effective working relations with co-workers and the public.
• Ability to represent the Office of Admissions and its programs to others in a professional and courteous manner.
• Knowledge of and demonstrated ability accurately following administrative policies, requirements, and procedures.

Position Special Requirements/Additional Information

• In accordance with MSU policy, hiring will be conditional upon successful completion of a pre-employment background check.
• Must have or be eligible to obtain a valid State of Montana driver’s license and possess an acceptable driving record (less than 12 points).
• Must have or be eligible to obtain a major credit card. Copy of driver’s license will be required upon hiring.
• Must be able to transport, move, or position items weighing up to 50 lbs.
• Willingness to travel extensively by both airline and automobile. The typical heavy travel season is September through January, and March through mid-May.
• Willingness to work nights, weekends, or other non-traditional work schedules as necessary. Travel will consist of 20-25 weeks per year.

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s right to assign or reassign duties and responsibilities to this job at any time.

PHYSICAL DEMANDS
To preform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill and/or ability required.

POSITION DETAILS
Announcement Number
STAFF - VA - 17291

Quick Link for Internal Postings
http://jobs.montana.edu/postings/8995

For questions regarding this position, please contact:
Mike Ouert, (406) 994-5411, mrouert@montana.edu 

Classification Title
Admissions Rep I

Working Title
Admissions Counselor

Brief Position Overview
​Great opportunity working with students in the Office of Admissions!

Position Number
4M0035

Department
Admissions

Division
Division of Student Success

Appointment Type
Classified

Contract Term
​Fiscal Year

FLSA
Non-Exempt

Union Affiliation
MPEA

FTE
1.0

Benefits Eligible
Eligible

Salary
Wage of $11.509 to $14.009 per hour, commensurate with experience, education, and qualifications.

Contract Type
Classified Salary

Recruitment Type
​Open
Number of Vacancies
1

Desired Start Date
At the conclusion of a successful search.

Screening of applications will begin on July 6, 2017; however, applications will continue to be accepted until the position is filled.

SPECIAL INSTRUCTIONS
Diversity StatementMontana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples.

Montana State University is committed to providing a working and learning environment free from discrimination. As such, the University does not discriminate in the admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of race, color, religion, national origin, ethnicity, creed, service in the uniformed services (as defined in state and federal law), veteran status, gender, age, political beliefs, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation or preference. In support of the University’s mission to be inclusive and diverse, applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged.

Montana State University makes accommodation for any known disability that may interfere with an applicant’s ability to compete in the hiring process or an employee’s ability to perform the duties of the job. To request an accommodation, contact the Human Resources Office, PO Box 172520, Montana State University, Bozeman MT 59717-2520; 406-994-3651; recruitment@montana.edu .

In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference please complete the veteran’s preference information located in the Demographics section of your profile.

MSU’s Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website: www2.montana.edu/policy/affirmative_action/ .


Applicant DocumentsRequired Documents

1. Resume
2. Cover Letter

What does it mean to serve as a MPSEOC Institution Representative? 
The MPSEOC Board has been working hard to develop a clear role description for your invaluable place within MPSEOC. Please see below for details. We will be discussing this more in depth at the Summer Conference this year!

​If you have not yet registered for the Summer Conference, you may do so at www.mpseoc.org/summer-conference.html. We will be honoring you with a small ceremony, as well as holding a session to discuss the newly developed role description. Thank you for all you do for your institutions and students in Montana!

​Please share any feedback with us, for we always appreciate your insight and team efforts to help Montana education and students.  Thank you for all the good work you do for Montana! 

​We hope to see all of you at the Summer Conference in August!

Admissions Evaluator IIBelow you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  

To apply for the position, please click the Apply for this Job link/button below.
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Position Details
Working Title
| Admissions Evaluator II

Brief Position Overview ​| The Admissions Evaluator II is responsible for reviewing and processing all applications for admission, determining admissibility upon review of data; maintaining the data base including entering data, determining hardware and software need and reporting and verifying data. The Admissions Evaluator II will be expected to work flexible hours on certain occasions, serve on committees in the university community, and to travel on a limited basis.

Department
Admissions

Division
Student Success Division

Contract Term
Fiscal Year

FLSA
Non-Exempt

Union Affiliation
AFSCME
FTE1.0

Benefits Eligible
Yes

Compensation
Hourly

Salary
11.51- $14.39

Contract Type
Classified Hourly

Recruitment Type
Open

General StatementThe Admissions Evaluator II is responsible for reviewing and processing all applications for admission, determining admissibility upon review of data; maintaining the data base including entering data, determining hardware and software need and reporting and verifying data. The Admissions Evaluator II will be expected to work flexible hours on certain occasions, serve on committees in the university community, and to travel on a limited basis.

Duties and Responsibilities

• Perform all duties in a timely manner while maintaining quality customer service to students, faculty and staff.
• Evaluate student applications, transcripts, residency, and special needs for new, returning and transfer students. Make determinations regarding Fees, Admission, and Residency. Determine applicant eligibility for admission in accordance with all policies, procedures, regulations and requirements specific to each application type, including:
• New Student Applications
• Re-Admission Applications
• International Student Applications
• Canadian Student Applications
• Continuing Education
• Dual Enrollment/Early Admit
• Work cooperatively with the PDSO in processing International and Canadian applications to facilitate student immigration process.
• Serve as a Designated School Official (DSO) for international students.
• Process Campus Safety files according to established procedures.
• Process WUE applications according to established procedures.
• Perform change of major process according to policies and procedures.
• Process application withdraws.
• Update applications as requested including changing admission semester.
• Provide closing with campus visitors to address admission timelines and requirements.
• Maintain accurate records of past and present applicants, as well as future prospects, through the use of a database. Generate reports and analyses from database. Manage database.
• Train others on use of BANNER and admissions procedures.
• Draft and maintain an MSU-Northern Admissions policies handbook.
• Process, update and send admission acceptance and checklist information to prospective students.
• Update, maintain and release student holds.
• Serve as admin support back up.

List any secondary duties assigned to this position:
Other duties as assigned.

Required Qualifications – Experience, Education, Knowledge & Skills

• Associate Degree
• Minimum of two years office experience.
• Knowledge of general office practices and procedures.
• Analytical, supervisory, and organizational skills.
• Demonstrated ability to deal with multiple assignments and to prioritize work effectively.
• Dependability and initiative.

Preferred Qualifications – Experience, Education, Knowledge & Skills

• Knowledge of BOR policy on Admission Standards and Proficiencies
• Familiarity with academic policies including rules and regulations governing admission
• requirements.
• Writing skills
• Computer and database expertise
• Work experience on a college campus, preferably in Admissions, equivalent to two years.
• BANNER experience.
• Hobsons Radius or equivalent CRM software experience

The Successful Candidate Will

• Team player
• Ability to interpret policy and guidelines

Special Requirements
Physical DemandsThe normal working day for this position will consist of sitting, standing, walking and stooping. A large amount of time is spent working at a desk and utilizing a computer. Visual acuity is required for viewing documents and forms.
Some local travel

This position has supervisory duties?
No

posting detail information
Announcement Number
2016-17-S00022P

Number of Vacancies
1

Open Date
05/10/2017
Close Date

Until an adequate pool is established
No

Quick Link for Internal Postings
http://jobs.msun.edu/postings/1410

Diversity StatementMontana State University-Northern is committed to providing a working and learning environment free from discrimination. As such, the University does not discriminate in the admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of race, color, religion, national origin, ethnicity, creed, service in the uniformed services (as defined in state and federal law), veteran status, gender, age, political beliefs, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation or preference. In support of the University’s mission to be inclusive and diverse, applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged.

Montana State University -Northern makes reasonable accommodation for any known disability that may interfere with an applicant’s ability to compete in the hiring process or an employee’s ability to perform the duties of the job. In compliance with the Montana Veteran’s Employment Preference Act, MSU-Northern provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference or request accommodation, contact the Office of Human Resources, PO Box 7751, Montana State University-Northern, Havre, MT 59501; 406-265-4147; http://www.msun.edu/hr/forms/EmployPref.pdf

MSU-Northern’s Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU-Northern Website: http://msun.edu/admin/policies/1000/1001-1.aspx and http://msun.edu/admin/policies/1000/1001-7.aspx
Applicant DocumentsRequired Documents

1. Resume
2. Cover Letter
3. List of References

Optional Documents

1. Letter of Reference 1
2. Letter of Reference 2
3. Other Document #1
4. Other Document #2

Posting Specific QuestionsRequired fields are indicated with an asterisk (*).

1. Note to the applicant: In your cover letter, please address the required and preferred qualifications listed in the notice of vacancy for this job and how you meet each one.(Open Ended Question)
   

Department: Admissions
Position: Full-time
Salary: $12.50 per hour plus complete benefit package
Union Affiliation: Montana Public Employees Association
Posting Date: June 2017

DESCRIPTION
The University of Montana Western is searching for an Admissions Representative I.  This position is responsible for the recruitment and enrollment of qualified and talented students. Admissions Representatives report to the Director of Admissions.

RESPONSIBILITIES
Responsibilities include extensive traveling to high schools and college fairs, primarily in the West and Northwest states, interviewing prospective students, building relationships with families, public speaking, application review and follow-up, coordination of campus visit programs, database management and other admissions-related duties.

QUALIFICATIONS
A bachelor’s degree and a valid driver’s license are required.  A demonstrated ability to meet goals and substantive involvement with university life or other university related work experience (or equivalent customer service, database management and event planning experience) is required.  Experience in an admissions office is preferred.

A working knowledge of the block schedule (Experience One), the environment of southwest Montana and majors offered at Montana Western is preferred.  The successful candidate should have excellent demonstrated abilities: in building and maintaining working relationships with college-aged students, data entry within the Banner program, working knowledge of Windows Suite, especially Access and Excel databases, and organization of on and off campus activities and projects.

​APPLICATION
Applications will be accepted beginning in June, but the position will remain open until filled.  The priority deadline for the first round of reviews is July 1, 2017.  To be considered for this position, please submit the following: 1) Letter of Application addressing the desired qualifications, 2) Resume, 3) Completed and signed State of Montana Application for Employment (PD-25) http://umwestern.edu/images/application/StateApplication.doc , 4) Names, addresses and telephone numbers of three current professional references 5) Photocopy of your valid driver’s license to:

Patricia Lake
The University of Montana Western
710 South Atlantic Street
Dillon, MT 59725
patricia.lake@umwestern.edu

For questions relating to this position contact Matt Allen at 406-683-7450 or by email at matt.allen@umwestern.edu.

THE UNIVERSITY & DILLON AREA
The University of Montana Western is a dynamic, innovative, undergraduate university with over 60 full-time faculty and 1,500 students. It is located in Dillon, Montana in the scenic Rocky Mountains and has been awarded numerous top national rankings for delivering high quality, affordable education.

Montana Western is the only public four-year college in the nation offering Experience One (X1), experiential learning delivered on the block schedule. Class sizes are small and students take a single course at a time, three hours each day for 18 days, before moving on to the next course. Each course is four credits and four blocks are offered each semester. The block schedule facilitates field and lab work, undergraduate research, study travel, and interdisciplinary teaching. Montana Western’s faculty strongly believe in mentoring and inspiring students, and assisting them in the transition from university life to professional careers.

The University of Montana Western is an integral part of the Dillon Community. With a population of 5,000 people, Dillon is known for outstanding public schools, safe environments, recreational opportunities, and an excellent quality of life.

The University of Montana Western is an equal opportunity/affirmative action employer and encourages applications from qualified women, minorities, veterans and people with disabilities. Qualified candidates may request veterans‚ or disabilities preference in accordance with state law. Reasonable accommodations are provided in the hiring process for persons with disabilities. Finalists for this position will be subject to a criminal background investigation.

Printable Version | https://www.umwestern.edu/job-opportunities/112-jobs/staff/4718-admissions-representative-i-3.html​.