Montana Counselor UpdatE

october 24, 2023
across montana

​You Are Specially Invited To Present!
DEADLINE TO REGISTER |  FRIDAY, September 29, 2023

WHAT & WHEN IS THIS EVENT?

*Deadline is September 29, 2023.  Thank you!
 WHEN  |  MPSEOC Hosted Counselor Update Live Sessions & Presentations
  • Tuesday, October 24, 2023 from 10:00 am - 3:00 pm*  |  MPSEOC hosted sessions in-person this year.
  • In-Person Sites: 
    • Kalispell
    • Missoula
    • Helena
    • Havre
    • Great Falls
    • Bozeman
    • Billings
    • Miles City
    • Glasgow
    • We value this in-person connection and time with our counselors, and we are asking all attendees to be in-person this year for the value of that statewide collaboration.
WHAT  |  Important information about the Counselor Update process is outlined below. 
  • |  All 26 Montana Colleges and University MPSEOC Members are invited to present at this annual event!  Here is your chance to reach almost all Montana High Schools and most of the Montana High School Counselors in this one event! ​​
  • You Are Specially Invited To Present!   Please read all points carefully and let us know if you have any questions.  We are excited to have you a part of this annual event of connecting Montana's colleges and high schools.  Thank you for your team efforts and support of this Montana event!
  • Back Again!  Live Stream Of Questions  |  In an effort to better address questions in a more timely and efficient way, we will be once again offering an online live stream to enable counselors to ask you and your campus questions throughout the event.  Therefore, in order for this to work, we will be needing your representative to be available throughout this event to be able to answer questions when they pop up for your campus.  Thank you for your team efforts to help make sure we are getting counselors questions answered.   
 
This event has been a great way to reach the majority of counselors across the state each year.  We look forward to having your school a part of this information-sharing session once again.  We will be in touch with you again soon especially with some of you to get your help in making local arrangements (food, etc).  Please let me know if you have any questions or concerns.  We appreciate all your team efforts to make this event happen each year.

step 1

REGISTRATION & PRESENTATION SUPPORT FEE ​

  • $300 Counselor Update Presentation on October 24,2023  |  Broadcast in-person* to counselors.  
  • This fee helps with the increasing technology, room, parking, catering, printing, etc. costs.
  • Registration  |  Deadline to Register is September 29, 2023
  • Payment  |  You are welcome to pay with a credit card in the online registration form, or you are welcome to mail a check to:   MPSEOC, P.O. Box 7547, Missoula, MT, 59707.  Thank you!  

step 2

update your campus printed page

​New simplified process! 
​

  • Important Profile Update Reminder |  Many of you have already updated your online profile this last month.  You will just want to proof read your profile for any final changes.  Make all changes in your profile, and we will use this information directly for the printed book.  Thank you!
  • IMPORTANT DEADLINE:  Please do this step by no later than September 29, 2023.  With tight printing deadlines, we will not have wiggle room for delays, so we will be using what is in your profile to design your printed page after this deadline.  Thank you!
  • ​Your page information & online campus profile are now merged into one.  Great news is that you only have to update 1 place this year! 
  • If you already updated your online campus profile this last month, then you are set!  Maybe just double check it for typos and make sure it is what you want printed.  

  • Important Reminders:
    • This is a more Simplified Process & Expanded Profiles For the Online Version, Guide Book Printing, Counselor Update, etc. |  We are excited to announce that this new process combines many steps in one!  This makes your team’s process so much easier.  You will see that we have combined the old online profile information with the information we collect for the Counselor Update and Guidebook printing.  You will now update this one profile for all of those programs/documents.  Therefore, it becomes ever more important that your team keeps this updated.  We will using this information for the Guidebook printing, Counselor Update printing, and more!  Therefore, it would be best practice to update this campus profile regularly, so we are always using current information for these events. 
    • ​Instant, All-Time / Any-Time Access  |  Your team can access and update this profile anytime.  As soon as you make changes to your profile, it will display online instantly. 
    • Year-Long Process  |  After this initial deadline to access your new profile, we will no longer have just one time a year that you update this profile.  You will want to update this profile on a regular cycle.  MPSEOC will be consistently pulling data and information from your profile to share out with counselors, students, printing, etc. throughout the year.  This will streamline the process for all of us!
    • All you have to do this year is update your campus online profile, and we will do the rest!  It's that easy!  We will be pulling all your information for your printed page from your online profile submission.  
  ​​
  • Submission Deadline  |   September 29, 2023
 

step 3

WHO SHOULD PRESENT?

MPSEOC would like to continue this event as an opportunity for counselors to hear from your campus Directors, as counselors really appreciate this connection.  However, if that is not possible, most counselors really care that they get accurate information from a campus professional.  If the Director-type person is not available on your campus, please select another staff member who will be the most knowledgeable and feel comfortable presenting on the video conference.

step 4

HOW TO PRESENT?

Presenting Model  |  Share Your Campus’s Top 5 Updates – After reviewing much feedback on how we can create a more efficient, engaging way to share updates, we have a few recommendations for sharing these presentations.  Instead of reading your handout or trying to mention everything on your campus, counselors have shared that they would appreciate a more outlined approach in your presentation.  Therefore, we ask everyone to share your “TOP 5” points about your campus.  these points may be any five categories you feel are most important.  However, we would like you to clearly outline the 1, 2, 3, 4, 5, points in your presentation.  We will also complement this new model by having a “TOP 5” outline for counselors to take notes of your five important points while you are talking (in addition to your printed campus page.)  

As you create your “TOP 5” list of updates, please keep in mind that there have been many special requests by counselors across the state to make sure you include your major scholarship deadlines in this presentation and/or on your sheet of information. 
  • Each campus will have 5 - 7 minutes to present information about the campus and programs. In an effort to streamline the process and make it most useful for counselors, we am including a list of recommended topics that you should be sure to cover (see linked below).  Please spend some time thinking about these topical areas and planning your presentation to focus on your “TOP 5 Updates.” 
  • Based on feedback from previous years, counselors really appreciate when you focus on what makes your campus different.  That is, what is a “typical” student and what programs are most popular?  
  • Give the counselors some talking points that they will remember, and points they can use with their students. 
  • Also, counselors would prefer if you share more than just the information they will be receiving on the handout.  You are welcome to distribute any information that you think counselors would find helpful, but we would ask you to use the “TOP 5 Update” approach (linked below) to make it more clear.  
  • IMPORTANT REMINDER  |  In order to keep within our agenda time, we will be holding each presenter to their presenting time limit.  Being that it is a very long day for counselors to listen to everyone’s updates, we do not want to go over on time.  Please feel free to use your cell phone as your own timer, as we have to keep everyone on time as we have over 30 presenters, and every minute counts.  Thank you for being conscientious about your timing.  

Do you have questions or need help?

*If you have any questions or need help, please let us know, and we are happy to help.  Thank you!

we look forward to seeing you at this event! 
Thank you for all your team efforts to help students and education together!