Asst. to Executive Director | Training Manual
Asst. to Executive Director | Training Manual
Welcome to MPSEOC!
Hello, and welcome to MPSEOC!
First, congratulations on your new position with the Montana Post-Secondary Educational Opportunities Council! Please consider this site as a comprehensive training manual: an introduction to the scope of MPSEOC, a layout of the multitude of vital roles you will uphold for the organization, and a tool for your future reference.
Each note highlighted in bold red text correlates with a folder or file on the Seagate Backup Plus Drive (F:), which will serve as your starting computer.
Please use the website herein as a directive recommendation for how to move through and utilize the files on the Seagate Backup Plus Drive (F:), in a way that ignites a general understanding of MPSEOC (in conjunction with your roles and responsibilities). All files referenced on this site are organized on the (F:) drive, and contain directions on how to find each individual file or folder.
Best of luck in your new position! If anything is unclear, or if specific questions arise from this manual, you may always contact Lauren Tobias (previous position-holder) at (845) 596-4576 or LMTobias90@gmail.com. Of course, Amy Leary (Executive Director) is an excellent support system for you, as well.
Sincerely,
Lauren
First, congratulations on your new position with the Montana Post-Secondary Educational Opportunities Council! Please consider this site as a comprehensive training manual: an introduction to the scope of MPSEOC, a layout of the multitude of vital roles you will uphold for the organization, and a tool for your future reference.
Each note highlighted in bold red text correlates with a folder or file on the Seagate Backup Plus Drive (F:), which will serve as your starting computer.
Please use the website herein as a directive recommendation for how to move through and utilize the files on the Seagate Backup Plus Drive (F:), in a way that ignites a general understanding of MPSEOC (in conjunction with your roles and responsibilities). All files referenced on this site are organized on the (F:) drive, and contain directions on how to find each individual file or folder.
Best of luck in your new position! If anything is unclear, or if specific questions arise from this manual, you may always contact Lauren Tobias (previous position-holder) at (845) 596-4576 or LMTobias90@gmail.com. Of course, Amy Leary (Executive Director) is an excellent support system for you, as well.
Sincerely,
Lauren
Getting StartedRead through MPSEOC's structural information to get a sense of the organization.
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Your RoleBecome familiar with your roles and responsibilities!
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The ThirdTo edit, click on the text
and add your own words. |
What is MPSEOC?
MISSION STATEMENT
The Montana Post Secondary Educational Opportunities Council (MPSEOC) is a non-profit organization representing the 25 institutions of higher education across the state of Montana. The mission of the organization is the promotion of higher education to students, parents and high school counselors, with the awareness of the post secondary opportunities available throughout the state of Montana and beyond. Through statewide events, resource sharing, and collaboration among the college admissions offices, high school counselors, and other educational non-profit organizations, we are here to “Help Keep Montana Education Connected”!
Please read MPSEOC’s Bylaws for a full illustration of the organization’s internal structure.
MEMBERSHIP & INSTITUTIONAL REPRESENTATIVE STRUCTURE
As stated in our mission, MPSEOC represents the 25 institutions of higher education across the state of Montana. What does this look like?
Our Membership Body consists of:
Institutional Representatives:
Each institution’s Admissions or New Student Services office selects one of their employees as the communicating, voting MPSEOC representative, on behalf of their office.
What does an Institutional Representative do? In what ways do they communicate with MPSEOC throughout the year? To get a sense, please review the Institutional Rep Job Description, and then meet the current reps!
MPSEOC is also looking to grow the connection with and among the 25 Institutional Representatives. To see the Board’s feedback/ideas for future growth, review documents in the (F:) folder: General Duties & Responsibilities > MPSEOC Membership Relations > Institutional Representatives > Survey Responses Institutional Representatives.doc.
MPSEOC serves its Membership in a variety of ways. See MPSEOC Welcome Packet (below), to learn more about the scope of MPSEOC’s work.
The Montana Post Secondary Educational Opportunities Council (MPSEOC) is a non-profit organization representing the 25 institutions of higher education across the state of Montana. The mission of the organization is the promotion of higher education to students, parents and high school counselors, with the awareness of the post secondary opportunities available throughout the state of Montana and beyond. Through statewide events, resource sharing, and collaboration among the college admissions offices, high school counselors, and other educational non-profit organizations, we are here to “Help Keep Montana Education Connected”!
Please read MPSEOC’s Bylaws for a full illustration of the organization’s internal structure.
MEMBERSHIP & INSTITUTIONAL REPRESENTATIVE STRUCTURE
As stated in our mission, MPSEOC represents the 25 institutions of higher education across the state of Montana. What does this look like?
Our Membership Body consists of:
- Any Montana university, college, community college, or post‐secondary institution that is a member of and accredited by the Northwest Association of Schools and Colleges, or a Montana tribal college is considered a regular member of the Corporation.
- Any salaried, professional staff member of the admissions, new student services or enrollment management offices of these institutions may attend general meetings of the Corporation.
- The public Membership Directory listing is kept current via a back-end master Excel file, updated on a need-basis.
Institutional Representatives:
Each institution’s Admissions or New Student Services office selects one of their employees as the communicating, voting MPSEOC representative, on behalf of their office.
What does an Institutional Representative do? In what ways do they communicate with MPSEOC throughout the year? To get a sense, please review the Institutional Rep Job Description, and then meet the current reps!
MPSEOC is also looking to grow the connection with and among the 25 Institutional Representatives. To see the Board’s feedback/ideas for future growth, review documents in the (F:) folder: General Duties & Responsibilities > MPSEOC Membership Relations > Institutional Representatives > Survey Responses Institutional Representatives.doc.
MPSEOC serves its Membership in a variety of ways. See MPSEOC Welcome Packet (below), to learn more about the scope of MPSEOC’s work.
Getting Started: INTRODUCTION TO MPSEOC
MPSEOC Welcome PacketThis is the document sent out to all new MPSEOC members to welcome them to the organization.This packet also details MPSEOC’s annual resources and events.Please review this closely, and meet the Executive Director with any questions.
F: Drive Location: Introduction to MPSEOC > MPSEOC Welcome Packet.pdf |
Montana Guidebook to Higher EducationAs you have read in the MPSEOC Welcome Packet, MPSEOC updates and publishes the Guidebook to Higher Education resource every year. It serves as a revenue stream (through advertisements) for the organization; and as a college fair guide/tool for students, parents, and high school counselors.
Please take careful time to review the latest (2017) version of the Guide, visiting any hyperlinks contained therein, and becoming familiar with the material. Meet the Executive Director with any questions. |
MPSEOC PoliciesThe (F:) Drive folder contains all MPSEOC policies. Reading each of these in full will give a greater understanding of MPSEOC’s structure. Further, you may eventually be working to update and consolidate these policies, so familiarizing yourself with them would be helpful. As usual, meet the Executive Director with any questions.
Special attention should be paid to MPSEOC's Bylaws to get a better sense of the internal organizational structure. F: Drive Location: Introduction to MPSEOC > MPSEOC Policies > All Documents |
yOUR pART-tIME rOLE
The nature of this position will require more or fewer hours, depending on the time of year. See Table 1 below for an approximate visual representation of hours required throughout the year.
Review Introduction to MPSEOC > Asst. To ED_MPSEOC Job Description.doc for a detailed description of the roles and responsibilities to be upheld by this position. There are tasks/projects to be completed on a daily, monthly, annual, and sporadic (as arises) basis. Details will be fleshed out below and through the Seagate Backup Drive Plus (F:)!
Review Introduction to MPSEOC > Asst. To ED_MPSEOC Job Description.doc for a detailed description of the roles and responsibilities to be upheld by this position. There are tasks/projects to be completed on a daily, monthly, annual, and sporadic (as arises) basis. Details will be fleshed out below and through the Seagate Backup Drive Plus (F:)!
Ongoing |
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Management of MPSEOC Directories
MPSEOC Membership Relations
MPSEOC Sponsor & Partner Relations
Google AdWords Maintenance
DAILY |
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Social Media Posting
Monthly |
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MPSEOC Newsletters | Assembly & Release
Montana College Access Network | Leadership Council Meeting Attendance
Annual / Cyclical |
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